RETURN MATERIALS TO VENDOR FOR CREDIT
Purchasing Department will call the vendor and get a Return Authorization number, and should also find out if there is a restocking charge. It is usually a restocking percentage.
  • MEMO-1 INPUT MEMO
  • SELECTION 2 VENDOR MEMO
  • SELECTION I RETURN MERCHANDISE-PO ON FILE
If materials being returned and the Purchase Order is unknown, use:
  • SELECTION 2 RETURN MERCHANDISE NO PO ON FILE
IN MEMO INPUT:
  • FIELD 6 (MEMO ACTION) INPUT RTV (RETURN TO VENDOR).  ?? will list memo action codes.
  • FIELD 18 INPUT RESTOCKING PERCENTAGE IF APPLICABLE
  • USE THE /C COMMAND TO INPUT A COMMENT. INPUT THE RETURN AUTHORIZATION NUMBER AND ANY OTHER INFORMATION.
  • /F (FILE) TO GO BACK TO MEMO
  • /F TO FILE MEMO

CHECK MEMO TOTAL. IF INCORRECT DO NOT FILE. MAKE CORRECTION, THEN FILE (/F)
DO YOU WISH TO PRINT MEMO SHIPPER?   "Y" (YES)
  • PRINT MEMO SHIPPER
  • MEMO-2 PRINT ALL VENDOR MEMOS
  • -OR-
  • MEMO 8 REPRINT A VENDOR MEMO
(MEMOS SHOULD BE PRINTED ON 3-PART PAPER)
  • 2 COPIES GO TO WAREHOUSE
  • I COPY STAYS IN PURCHASING DEPT
  • WAREHOUSE WILL PUT I COPY IN BOX TO BE SENT TO THE VENDOR.
  • THE OTHER COPY SHOULD BE SIGNED, DATED AND HAVE SHIPPING INFORMATION, THEN RETURN TO PURCHASING DEPT.
  • PURCHASING WILL THEN GO INTO PROCEDURE MEMO-4, INPUT WEIGHT & FREIGHT FOR A MEMO SHIPPER
  • PRINT MEMO-2 PRINT ALL VENDOR MEMOS
  • -OR-
  • MEMO-8 REPRINT A VENDOR MEMO

CONNECT MEMO SHIPPER TO MEMO AND GIVE TO ACCOUNTS PAYABLE