Step-by-Step Instructions

SN-1 (Serial Numbers)

Access: From the Master Directory select directory #7 (Memos/RMA). Enter "P" for the next page of the directory. Choose #16 (Return Material Authorization Directory). Choose #1 (Serial Number Directory). Then choose #1 (Input or Correction of Serial Numbers).

1.

 (Item Number) Press Shift 3 (#) for a sequential ID number.
2. (Document Type) Input the letter for the type of document the serial numbers are coming from. Document types include: R = Receiver, S = Sales Order, M = Memo, I = Inter-Company Shipper, Q = Requisition, A = Assembly, D = Disassembly, N Inter-Company Receiver.
3. (Document Number) Input the reference number for the document that was input in field 2. For example: If you selected receiver, input the Receiver # in this field. If you selected Sales Order, input the sales order #, etc.
4. (Document Date) Display Only. The system displays the date when you input the document number in field 3.
5. (Line Number) This field distinguishes the line number. The arrow (-->) next to the line number indicates your line position. To go to a different line enter the line number you desire. The arrow will then go to the line number you entered. You must be in field 5.
6. (Quantity) Display Only. Ile system displays the quantity from the document input in field 3.
7. (Item #) Display Only. The system displays the item number from the document input in field 3.
8. (Description) Display Only. The system displays the description of the item listed in field 7.
9.

(Serial/Lot, Number) Input the serial or lot number for each inventory item. The system assumes there is a serial number for every part and will allocate lines for serial numbers according to the quantity in field 6. If there is not a serial number for each inventory item, go to the line number field (5) and input the line number of the item that you have serial numbers for.

For example: You receive two inventory items "A" and "B". "A" has a quantity of 5 items, so the system will allocate lines 1-5 for serial numbers. "B" has a quantity of 10 items, so the system will allocate lines 6-15 for serial numbers. You don't have serial numbers for item "A". You do have serial numbers for item "B". Go to the line number field (5), and input line number 6 to enter the first serial number for item "B".

* Input /F to file the serial numbers.
If the serial numbers are in numeric order:
  • Press the "+" key after the first serial number, and the system will automatically enter each serial number for you. For example: If you have 5 consecutive serial numbers beginning with 1200, input "1200+". The system will input the next four numbers, 1201, 1202, 1203 and 1204.

If there is more than one serial numt er for a particular part:

  • Press the "|" key (vertical line) between each serial number. For example: 14566|4285|1112.