3/26/2002

INVENTORY PROCEDURE - LAGUNA

PHYSICAL INVENTORY

COMPUTER

PERSON(S)

STEP

PROCEDURE

PROCEDURE

EXPLANATION

RESPONSIBLE

1

CLEAR TAG FILE

PI-12

Clears any tags used in previous Physical counts

Inventory Control Mgr.

2

ENTER CODED COUNT SHEETS

PI-1

Enters the inventory tags in to the system by Location

Data Entry

INTO TAG FILE

by item ID, by sub location and quantity. This procedure puts

locks on inventory changes except thru PI-1

3

CLEAR LOCKS

PI-14

All users must escape from procedure PI-1, then a PI-14

Inventory Control Mgr.

is executed to remove locks

4

TRIAL COUNT (CHECK FOR

PI-13

PI-13 is run imediately after PI-14 to compare physical and

Inventory Control Mgr.

ACCEPTABILITY)

perpetual quantites  for descrepancies ( can be done several times)

Accounting

5

REVIEW PHYSICAL COUNT

PI-3/PI-2

Reports to assist and review tag and count sheets

Inventory Control Mgr.

(BY ITEM & TAG#)

6

RE-ENTER COUNT SHEETS

PI-1

Correction or addition of inventory tags ( can be done several

Inventory Control Mgr.

INTO TAG FILE WITH CORRECTIONS

times)

Data Entry

7

CLEAR LOCKS

PI-14

All users must escape from procedure PI-1, then a PI-14

Inventory Control Mgr.

is executed to remove locks

8

TRIAL COUNT (CHECK FOR

PI-13

PI-13 is run imediately after PI-14 to compare physical and

Inventory Control Mgr.

ACCEPTABILITY)

perpetual quantites  for descrepancies ( can be done several times)

Accounting

9

RUN ALL ACCOUNTING REPORTS WITH

PI-13

After physical count is verified and accepted, final reports

Inventory Control Mgr.

EXTRA COPIESTO BURNABY -LINE 0 PRINTER

PI-2/PI-3

are generated to be kept on file for reference

Accounting

10

ROLL INVENTORY (BY LOCATION)

PI-7

Replaces the perpetual inventory with the physical count from

Inventory Control Mgr.

ERASES ALL DATA AND REPLACES WITH TAG

the tags  BE SURE TO ROLL ONLY THE LOCs COUNTED

COUNT