Step-by-Step Instructions

Miscellaneous Vendor Memo


Access: From the Master Directory select directory #7 (Memos/RMA).  Choose #1 (Input Memo). Then choose #2 (Vendor Memo), then #4 (Misc Vendor memo).

Location - Select location number (Example - You have a paid invoice from a site and you now want to off-set the AP, so you would select the site (location #) in which the AP was input.

1.

(Memo Number) Press Shift 3 (#) and the system will assign a memo number.
2. (Memo Date) Input the date (mm-dd-yy0 or T for today's date.
3. (Vendor Number) Input the Vendor number or use the ?x or ?? command to search for the Vendor number.
4. (Memo Type) Display only.  The system inserts the memo type "23-Miscellaneous Vendor Memo" after the memo number is entered in field 1.
5. (Memo Action) Press the return key to skip this field.
6. (Memo Comment) Input the reason for this memo (Example: Input the AP# or Vendor Invoice # you are off-setting).
7. (Name) Display only.  The system displays the Vendor name when the Vendor number is entered in field 3.
8. (Street) Display only.  The system displays the Vendor address when the Vendor number is entered in field 3.
9. (City) Display only.  The system will display the Vendor city when the Vendor number is entered in field 3.
10. (State) Display only.  The system will display the Vendor state/provice when the Vendor number is entered in field 3.
11. (Zip) Display only.  The system will display the Vendor zip/postal code when the Vendor number is entered in field 3.
12. (Will This Memo Affect '1'-Inventory, '2'-Expense, '3'-Asset) Input the number that would reflect this memo.
13. (Will This Memo Reduce or Increase Payables) Input an "R" to reduce the payable or an "I" to increase the payable.  (Example: Input an "R" to reduce when off-setting an accounts payable, making the balance due zero (0).
14. (Amount of Memo) Input the total amount of the Invoice/AP.
15. (C.O.A.) Input the chart of account # to be aplied to this memo.  (Example: When off-setting an AP, Input the chart of account # that was entered in the AP.
  • Enter /F to file the memo
  • Enter A "Y" to put the memo in the printing queue.   If an "N" is entered, a memo will not be printed, unless you go to the reprint procedure (MEMO-8).
  • To print Vendor memos, go to Procedure MEMO-2.