Step-by-Step Instructions Miscellaneous Vendor Memo Access: From the Master Directory select directory #7 (Memos/RMA). Choose #1 (Input Memo). Then choose #2 (Vendor Memo), then #4 (Misc Vendor memo). |
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Location - Select location number (Example - You have a paid invoice from a site and you now want to off-set the AP, so you would select the site (location #) in which the AP was input. |
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1. |
(Memo Number) Press Shift 3 (#) and the system will assign a memo number. |
2. | (Memo Date) Input the date (mm-dd-yy0 or T for today's date. |
3. | (Vendor Number) Input the Vendor number or use the ?x or ?? command to search for the Vendor number. |
4. | (Memo Type) Display only. The system inserts the memo type "23-Miscellaneous Vendor Memo" after the memo number is entered in field 1. |
5. | (Memo Action) Press the return key to skip this field. |
6. | (Memo Comment) Input the reason for this memo (Example: Input the AP# or Vendor Invoice # you are off-setting). |
7. | (Name) Display only. The system displays the Vendor name when the Vendor number is entered in field 3. |
8. | (Street) Display only. The system displays the Vendor address when the Vendor number is entered in field 3. |
9. | (City) Display only. The system will display the Vendor city when the Vendor number is entered in field 3. |
10. | (State) Display only. The system will display the Vendor state/provice when the Vendor number is entered in field 3. |
11. | (Zip) Display only. The system will display the Vendor zip/postal code when the Vendor number is entered in field 3. |
12. | (Will This Memo Affect '1'-Inventory, '2'-Expense, '3'-Asset) Input the number that would reflect this memo. |
13. | (Will This Memo Reduce or Increase Payables) Input an "R" to reduce the payable or an "I" to increase the payable. (Example: Input an "R" to reduce when off-setting an accounts payable, making the balance due zero (0). |
14. | (Amount of Memo) Input the total amount of the Invoice/AP. |
15. | (C.O.A.) Input the chart of account # to be aplied to this memo. (Example: When off-setting an AP, Input the chart of account # that was entered in the AP. |
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