Year End Closing
Before doing so, be sure that
- All sales orders are shipped and invoiced.
- Run IP-4 to display all Un-Invoiced Shippers. Either Cancel the Shippers or Invoice them. Note: The Year End procedure will not proceed if there are any Un-Invoiced Shippers.
- Run the Month End Procedure (see Month End Procedure)
- Run the Year End Procedure FD-16. This procedure creates 12 new Accounting Periods in the New Year and sets the Current Accounting Period to be the First Accounting Period of the New Fiscal Year. This process also Creates New Application Files for your Company DataBase. If you are running Windows NT or Windows 2000, you will be asked to Press Enter to LogOff. LogOn to your Company Account and run Procedure FD-16A.
- Run the Year End Procedure FD-16A. For DisPac Customers running on the Windows NT or Windows 2000 platform, you MUST run this Procedure. This a password protected procedure. The current password is GFI.
- Use the FC-5 procedure to carefully check the Ending Dates of All Accounting Periods in the New Year. Make changes as necessary (4-4-5 Accounting Periods, etc.)
- Run Procedure CYS-9 for the Year Just Closed. This rebuilds statistics for procedures like CUST-32. Quoted Prices are also recalculated.
- Run Procedure FM-10 for the Year Just Closed. This rebuilds statistics for procedures like IL-7, IL-15.
- Run Procedure CUST-49 for All Years. This rebuilds the Customer Ledger Cards, procedure CUST-17.
- Run Procedure VEND-20 for All Years. This rebuilds the Vendor Ledger Cards, procedure VEND-11.
For System Administrators (Advanced or Power Users)
- All Batch Processing Procedures (CUST-17, VEND-11, CYS-9 and FM-10) can be scheduled for Overnight or Week-End processing.
- Procedures CUST-49 and VEND-20: It is not critical to run these processes immediately after the Year End. You may experience some problems with the Customer and Vendor Ledger Cards, for post-dated transactions. Always run these procedures.
- Procedure CYS-9: This process affects the CUST-32, S-11 and S-12 procedures. Quoted Prices are also recalculated. If you experience Expired Quote Price messages in OE-1, you will need to run this procedure.
- Procedure FM-10: This process recalculates Inventory, Customer and Vendor Statistics. Procedures affected are IL-2, IL-6, IL-7. IL-10, IL-15, IL-16, CUST-32, CUST-64, VEND-4 and PO-22.
